PARENT & FAMILY INFORMATION – COMMENCEMENT 2019
On Sunday, May 19, 2019, we will celebrate the 194th Commencement for Hobart College and the 108th Commencement for William Smith College. We welcome your participation in the weekend of events.
Families who want to stay on campus and/or purchase meal tickets for special event meals should pre-register by May 14. Online registration will be open in early March 2019. On-campus housing fees and meal tickets are nonrefundable after May 14.
WELCOME DESK HOURS
Friday, May 17, 4 – 8 p.m. and Saturday, May 18, 9 a.m. – 2 p.m.
Scandling Campus Center, First Floor
Meal tickets and room keys can be picked up at the Welcome Desk. Materials not picked up by 2 p.m. Saturday will be available at the Campus Safety Office in the Medbery parking lot.
ON CAMPUS HOUSING
Rooms are available for families in residence halls on Friday, Saturday and Sunday nights only. These rooms have two twin beds with shared bathrooms. Linens are included but we recommend you bring extra pillows, towels, a fan, etc. All rooms are $110/night and must be reserved by Tuesday, May 14.
LOCAL LODGING and RENTALS
A list of local accommodations can be found here. We suggest you make reservations soon, and directly with a hotel as rooms are going fast.
Throughout the weekend, the Colleges offer special meals (see details below). Vegetarian and gluten free entrees will be available at all meals. Children five (5) and under eat for free.
Reservations for on-campus meals should be made by May 14 through the online registration form.
SENIOR FAMILY BARBEQUE AND FIREWORKS
6 – 9:30 p.m. | Friday, May 17
Stern Lawn (meal from 6 – 8 p.m.)
$24.00 per adult, $14.00 per child under 12, no charge for children 5 and under
The evening includes a barbeque, performances by the campus a capella groups and a live band ending with a fireworks display. Tickets are not required for graduating seniors who have purchased a senior week bracelet.
SENIOR DINNER CELEBRATION
Reservations offered between 5:30 – 7:30 p.m. | Saturday, May 18
The Vandervort Room, Scandling Campus Center
$50.00 per adult, $25.00 per child under 12, no charge for children 5 and under
This served dinner requires reservations, including your choice of dinner entrée. To complement your meal, wine, champagne and beer will be available for purchase. Seniors’ dinners are compliments of our dining services partner, Sodexo.
Your dinner entrée will need to be pre-selected through the online registration form. Your options will be:
Beef Tenderloin Roulades – brimming with baby spinach, red peppers, tangy asiago cheese, with a Bordelaise sauce.
Chicken Roulades – stuffed with asparagus and roasted red peppers, with a lemon sauce
Roasted Vegetables White Lasagna
COMMENCEMENT MORNING BREAKFAST
8 – 9:30 a.m. | Sunday, May 19
Scandling Campus Center, Great Hall of Saga
$16.00 per adult/graduating senior, $10.00 per child under 12, no charge for children 5 and under
COMMENCEMENT DAY LUNCHEON
Immediately following Commencement | Sunday, May 19
Scandling Campus Center, Great Hall of Saga
$22.00 per adult/graduating senior, $16.00 per child under 12, no charge for children 5 and under
Students slated for graduation will receive a final E-Bill in April, which must be paid prior to Commencement. E-bills are generated by the Student Accounts Department, and issued via each student’s Nelnet account. Questions about billing can be directed to Student Accounts at 315-781-3343.
QUESTIONS ABOUT ELIGIBILITY
Should you have any questions regarding your child’s eligibility for graduation, the student may email Linda Radin at firstname.lastname@example.org from their HWS email account with concerns. If the student includes their parent email address, and states in the inquiry that they are providing permission for their parent to be included in Registrar email correspondence, then the parent (or other designated party) will be included in the response.
TICKETS NOT REQUIRED FOR COMMENCEMENT CEREMONY
Commencement is held outdoors on the Hobart Quad where there is plenty of seating available. All family and friends are welcomed to attend the ceremony. If the rain plan is implemented, the ceremony will be moved to the Robert A. Bristol ’31 Field House. Please dress for comfort in either venue. Commencement will be simulcast in a location to be announced.
PARKING FOR ALL GUESTS
Parking is available in the Medbery and Scandling parking lots. If the rain plan is implemented, parking is available at Medbery and the Staples Plaza with shuttles running. For guests with accessibility needs, complete parking information and maps, please visit the commencement parking page.
Should the weather be inclement, Commencement exercises will be moved to the Robert A. Bristol ’31 Field House at the Caird Center for Sports and Recreation. WGVA (1240 AM and 96.1 FM), WEOS (89.7 and 90.3 FM) and WHWS 105.7 FM will make announcements Sunday morning beginning at 7 a.m. Or, you can check the HWS Update webpage for the most current information regarding location. Special parking and shuttle services will be made available should the rain plan be implemented.
If you have any special needs that may require accommodation in order to ensure your full participation, please contact the Parents Office at (315) 781-3700. There will be a sign language interpreter at Commencement.
The Commencement ceremony will be simulcast on campus in a location to be announced. Additionally, Commencement will be streamed online starting at 10:15 a.m.
ANNOUNCEMENTS, DIPLOMA FRAMES, CLASS RINGS & COLLEGE CHAIRS
The College Store is your source for announcements/invitations, diploma frames, class rings, and college chairs. Visit the College Store and click on Graduation Items. The College Store will be open 9 a.m. – 5 p.m. on Friday, May 17 and Saturday, May 18, and from 9 a.m. – 2 p.m. on Sunday, May 19. Phone: (315) 781-3449.
PHOTOGRAPHY AND VIDEO SERVICES
A professional photographer will photograph each senior as he/she receives his/her diploma. You will receive a color proof and order form a few weeks after Commencement from the vendor below. Personalized DVD/Blu-Ray Videos of Commencement Exercises will be available through the online registration form or through IT Services. For questions, contact IT Services at 315-781-4357, or by email at email@example.com
Genesee Photo, P.O. Box 6691 Syracuse, NY 13217-6691 (800) 345-7427
Press releases will be sent to the hometown newspaper of graduates after Commencement. As soon as possible prior to Commencement, please email firstname.lastname@example.org with your hometown newspaper’s name, address (e-mail address if they have one) along with a current photo of the graduate.
CAP AND GOWNS
The Office of Student Activities will offer an online store for caps and gowns beginning in February 2019. Ask your graduating senior to watch for details in their email.
Students will be notified about schedules for rehearsals and procedures to ensure correct name pronunciation for Commencement.
SENIOR WEEK EVENTS
The Senior Week Committee plans activities for seniors during the week before Commencement. Contact the Office of Student Activities with questions at (315) 781-3513.
If you have any additional questions regarding Commencement Weekend, please contact the Parents Office at (315) 781-3700.