+ Implementation of Airborne Infectious Disease Plan – Hobart and William Smith Colleges \

Messages to the Community

September 9, 2021

Dear HWS Community Members,

As mentioned in our communication yesterday, this week, Governor Hochul designated COVID-19 as an Airborne Infectious Disease. As part of New York State’s Hero Act, employers are required to enact a workplace plan that minimizes the risk of transmission. Employers had the opportunity to use the State’s default plan or create one that begins with the default plan as a minimum and enhance precautions unique to the community. The Colleges enhanced the State’s plan to create our own, which was posted online and communicated last week.

In order to comply with our Airborne Infectious Disease plan, the Colleges will be making changes to a number of policies including those around masks, dining services and visitation. Specifically:

  • All employees and students will need to complete a Daily Wellness Screening. Employees and students will receive separate directions regarding this process.
  • The Colleges announced a three-week period of full masking in public spaces while indoors. We will continue this requirement at least until the designation by New York State changes. Face Coverings will be required in all indoor, public spaces and when physical distancing of three feet cannot be maintained outdoors.
  • Campus Safety will adjust transportation to minimize interaction between passengers.
  • Starting now, external visitors to campus (including family) will not be permitted in our residence halls. Similarly, students living off-campus will not be permitted in residence halls. Currently, we do not plan to limit visitation from hall to hall.
  • We encourage Zoom as a good alternative for business or club meetings where prolonged exposure may occur.
  • Because students and employees are typically unmasked while sitting in the Café and SAGA, barriers will be placed on each table similar to last year. All individuals must be masked when moving about the building.
  • In classrooms, we ask that all HEPA Filters be turned on. Although filters are inspected routinely, should a red light indicator be present, please contact Buildings and Grounds at (315) 781-3660, report the indicator on the COVID-19 Feedback Form, or contact Campus Safety (315) 781-3000.
  • Additional cleaning supplies will be stocked in classrooms for use as needed.
  • The library, Scandling and larger residence halls (as listed in the policy) will receive one additional disinfection per day.
  • Normal HVAC Systems will be working at maximum capacity, split systems will be turned off, and systems that don’t cycle outside air will be discontinued.

As you know, hand hygiene remains an effective way to reduce the risk of transmission. To prevent the spread of germs during the COVID-19 pandemic, wash your hands with soap and water for at least 20 seconds, or use hand sanitizer as needed. Our NY Hero Act plan requires additional awareness campaigns on personal precautions employees can take, and we will be posting additional information shortly.

The Campus Logistics Team, co-chaired by Carolee White and B.B. Barile with representatives from a variety of offices on campus, will hold a Zoom session within the next week to further explain the new procedures and to allow all members of our community to ask questions about the Infectious Airborne Disease plan. We are reviewing information regularly to ensure compliance with the Act, and ask HWS community members to encourage one another to maintain the health and safety of the community. Should an issue arise that needs attention from the team or that should be addressed by a supervisor or administrator, please use the COVID-19 Feedback Form.

We are glad that many of the actions in our plan were already in place, and have confidence that these next few steps will help to keep our HWS community healthy and safe during this time.

Sincerely,

Sarah Kirk
Provost and Dean of Faculty

B. B. Barile
Vice President for Campus Life and Dean of Students

Deborah M. Drain, M.S., SHRM-SCP
Director of Human Resources

COVID-19 Information and Data

Messages to the Community

Weekly Update by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - October 25, 2021

Weekly Update by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - October 18, 2021

COVID Update and Fall Break by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - October 4, 2021

Reflections and Updates from Campus by President Joyce P. Jacobsen - September 27, 2021

COVID and Homecoming & Family Weekend Updates by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - September 20, 2021

Campus Update by Provost and Dean of Faculty Sarah Kirk, Vice President for Campus Life and Dean of Students B.B. Barile and Deborah M. Drain, Director of Human Resources - September 13, 2021

Implementation of Airborne Infectious Disease Plan by Provost and Dean of Faculty Sarah Kirk, Vice President for Campus Life and Dean of Students B.B. Barile and Deborah M. Drain, Director of Human Resources - September 9, 2021

Weekly Update to the Community by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - September 6, 2021

COVID-19 Update and Vaccination Requirements by President Joyce P. Jacobsen, Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 30, 2021

New Positive Cases Identified by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 25, 2021

Vaccinations and COVID Cases by President Joyce P. Jacobsen, Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 23, 2021

Community Update: First Day of Classes by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 23, 2021

COVID-19 Dashboard and Vaccination Reporting by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 16, 2021

Ontario County Transmission Rate Moved to Substantial by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 12, 2021

Update to the campus community by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 9, 2021

Ontario County Moved to Substantial Transmission by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 2, 2021

COVID-19 Safety and Management by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 2, 2021

Summer 2021 update by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life Robb Flowers - July 20, 2021

Fall 2020 Message Archive

CONTACT

General questions and comments should be directed to:

Hobart and William Smith Colleges
Geneva, NY 14456
(315) 781-3000

Questions regarding health issues should be directed to:

Hubbs Health Center
119 St. Clair Street
Geneva, NY 14456
Phone: 315-781-3600
Appt. Phone: 315-781-4530
Fax: 315-781-3802