Town Hall on Vaccinations – Hobart and William Smith Colleges \

Messages to the Community

January 14, 2021

Dear Faculty and Staff Colleagues,

Since our last communication to the campus community regarding New York State’s vaccine eligibility form, we’ve received a number of messages from faculty and staff expressing frustration with the State’s vaccine distribution program. Vaccine eligibility is changing on a daily and sometimes hourly basis; for example the screening form now includes in-person instructors and has been opened to those 65 and over. Availability of the vaccine is also changing quickly and the evident challenge is that availability does not currently match the demand of eligible individuals.

In the event that instructors are able to sign up for the vaccine, the State of New York has indicated that individuals will be expected to provide proof of eligibility at their vaccination appointment. While the State specifies that an HWS paystub, an employee ID (One Card) or a letter from the employer is required, be advised that some sites have been asking for all three forms of identification. The Office of Academic and Faculty Affairs will provide instructors with a letter indicating eligibility as necessary. We are working with CICU and the State to clarify how much proof of eligibility is actually required. In the meantime, if you have an appointment scheduled within the next couple of weeks, please contact OAFA and we will provide you with documentation. We do expect that the process will become more transparent, and we will work with all instructors to make sure you have what you need to verify eligibility.

To better understand the realities of the vaccine process to date and to give faculty and staff useful information to guide their decision making in the coming days, weeks and months, Dr. Jeremy Cushman ’96 has agreed to participate in a Town Hall session for HWS employees. Dr. Cushman, a Hobart alumnus and recent member of our Board of Trustees, is the Medical Director for the Monroe-Livingston Region, Monroe County, and dozens of fire and EMS agencies. He is also actively involved with vaccine distribution for Monroe County, which includes the City of Rochester, and has agreed to advise the Colleges should we be selected as a distribution center.

We welcome you to join Dr. Cushman and us for this Zoom session:

Jan. 20, 2021; 11 a.m.
Register HERE

We have also been made aware that the United Way of Greater Rochester has launched a volunteer portal where interested individuals can sign up to be added to a waitlist and called upon as vaccine clinics ramp up. The portal will serve the entire 9-county region covered by the United Way network, including Ontario County. Volunteers will cover a variety of roles, including administering vaccines, greeting, data entry, registration, etc.

We thank you in advance for your continued cooperation.

Sincerely,

Mary Coffey
Provost and Dean of Faculty

Robb Flowers
Vice President for Campus Life

COVID-19 Information and Data

Messages to the Community

COVID and Homecoming & Family Weekend Updates by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - September 20, 2021

Campus Update by Provost and Dean of Faculty Sarah Kirk, Vice President for Campus Life and Dean of Students B.B. Barile and Deborah M. Drain, Director of Human Resources - September 13, 2021

Implementation of Airborne Infectious Disease Plan by Provost and Dean of Faculty Sarah Kirk, Vice President for Campus Life and Dean of Students B.B. Barile and Deborah M. Drain, Director of Human Resources - September 9, 2021

Weekly Update to the Community by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - September 6, 2021

COVID-19 Update and Vaccination Requirements by President Joyce P. Jacobsen, Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 30, 2021

New Positive Cases Identified by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 25, 2021

Vaccinations and COVID Cases by President Joyce P. Jacobsen, Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 23, 2021

Community Update: First Day of Classes by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 23, 2021

COVID-19 Dashboard and Vaccination Reporting by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 16, 2021

Ontario County Transmission Rate Moved to Substantial by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 12, 2021

Update to the campus community by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 9, 2021

Ontario County Moved to Substantial Transmission by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 2, 2021

COVID-19 Safety and Management by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life and Dean of Students B.B. Barile - August 2, 2021

Summer 2021 update by Provost and Dean of Faculty Sarah Kirk and Vice President for Campus Life Robb Flowers - July 20, 2021

Fall 2020 Message Archive

CONTACT

General questions and comments should be directed to:

Hobart and William Smith Colleges
Geneva, NY 14456
(315) 781-3000

Questions regarding health issues should be directed to:

Hubbs Health Center
119 St. Clair Street
Geneva, NY 14456
Phone: 315-781-3600
Appt. Phone: 315-781-4530
Fax: 315-781-3802