January 14, 2021
Dear Faculty and Staff Colleagues,
Since our last communication to the campus community regarding New York State’s vaccine eligibility form, we’ve received a number of messages from faculty and staff expressing frustration with the State’s vaccine distribution program. Vaccine eligibility is changing on a daily and sometimes hourly basis; for example the screening form now includes in-person instructors and has been opened to those 65 and over. Availability of the vaccine is also changing quickly and the evident challenge is that availability does not currently match the demand of eligible individuals.
In the event that instructors are able to sign up for the vaccine, the State of New York has indicated that individuals will be expected to provide proof of eligibility at their vaccination appointment. While the State specifies that an HWS paystub, an employee ID (One Card) or a letter from the employer is required, be advised that some sites have been asking for all three forms of identification. The Office of Academic and Faculty Affairs will provide instructors with a letter indicating eligibility as necessary. We are working with CICU and the State to clarify how much proof of eligibility is actually required. In the meantime, if you have an appointment scheduled within the next couple of weeks, please contact OAFA and we will provide you with documentation. We do expect that the process will become more transparent, and we will work with all instructors to make sure you have what you need to verify eligibility.
To better understand the realities of the vaccine process to date and to give faculty and staff useful information to guide their decision making in the coming days, weeks and months, Dr. Jeremy Cushman ’96 has agreed to participate in a Town Hall session for HWS employees. Dr. Cushman, a Hobart alumnus and recent member of our Board of Trustees, is the Medical Director for the Monroe-Livingston Region, Monroe County, and dozens of fire and EMS agencies. He is also actively involved with vaccine distribution for Monroe County, which includes the City of Rochester, and has agreed to advise the Colleges should we be selected as a distribution center.
We welcome you to join Dr. Cushman and us for this Zoom session:
We have also been made aware that the United Way of Greater Rochester has launched a volunteer portal where interested individuals can sign up to be added to a waitlist and called upon as vaccine clinics ramp up. The portal will serve the entire 9-county region covered by the United Way network, including Ontario County. Volunteers will cover a variety of roles, including administering vaccines, greeting, data entry, registration, etc.
We thank you in advance for your continued cooperation.
Provost and Dean of Faculty
Vice President for Campus Life