HWS Community Event ReservationSystem

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This page provides resources and instructions for HWS community members to create events. Guest can contact Conferences and Events or click here to schedule an event. 

CONTACT

Conferences and Events
Hobart and William Smith
Mailing address: 300 Pulteney St., Geneva, NY 14456

Phone: (315) 781-3103
Email: events@hws.edu

25Live Room Scheduling

Students: Please use Engage for room request
Sign in here to request a reservation
 
For Faculty and Staff Room Requests
Click here to schedule an event

Requesting Events at HWS is through 25Live

25Live is now using their Pro tool to schedule rooms. Please update any bookmarks to https://25live.collegenet.com/hws/, or the 25Live Pro dashboard, https://25live.collegenet.com/pro/hws#!/home/dash.

The dashboard shows quick searches for events, locations, and organizations, as well as a button for the Event Request form. The Event Request form is also linked from the menu at the top of the page, in the blue bar.

For Creating an Event or Scheduling a Room

Room Scheduling

Quickly get to the Event Request form or check on space availability using 25Live Pro Dashboard.

  • See available locations
  • Create an event
  • Search for events
  • Search for organizations

Please note: We are currently not using Resources.

Instructions to Create an Event

  1. Go to 25Live Pro
  2. Log in with your HWS username and password
  3. At the top right, in the blue bar, click Event Form
    A button Create an Event is also in the middle of the dashboard.
    Click Event Form
  4. The event form is on one page: scroll as you complete the form
  5. When finished, click Save
    Save Event

Instructions to Search for a Location

  1. Go to 25Live Pro
  2. Log in with your HWS username and password
  3. On the left, under Quick Search, enter a location in the search box
    Starred searches are listed in the modules on the left below the Quick Search module.
    Enter location to search
  4. Press [Enter] or click the magnifying glass
  5. In the search results, on the line of the desired location, click the name of the room
    click the name of the room
  6. On the room display, use the calendar to find the date and time for the event: mouse over the day/time desired and click the pencil icon
    click the pencil icon
  7. The event form is on one page: scroll as you complete the form
  8. When finished, click Save
    Save Event