Supervisors

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Supervisors

Please see the Supervisor Posting and Hiring guide. This serves as a guide as well as helps with understanding the process of how to create/post a student position and hire a student employee. If you have questions, please contact Human Resources at hr@hws.edu. 

To Create a Student Position/ Request a Student Job Posting

If you are looking to create a new student position and/or post a student position, you will need to create/update a student job description in Word format and complete and submit this form. Submitted forms will be reviewed by Human Resources. Once approved, the student position will be created and posted on the Student Employment Job Opportunities page. If the position is new, you will receive a follow-up email with the position number once it has been created.

To SuBMIT A STUDENT Hire REQUEST

Once you have selected a student for your position, you must hire the student in PeopleSoft using this document with step by step instructions.

To TRACK YOUR STUDENT HIRE REQUEST

Navigate to the "HWS Student Hire" tile in PeopleSoft Employee Self Service. Click on "Transaction Status" link at the bottom of the screen. You will see one of the following transaction statuses:

  • Hired/Added - Student can begin working on the start date/effective date.
  • Requested/ Action Required / Draft - Hire request is received, but student has not completed steps with HR. They cannot begin working.
  • Canceled - Noncompliant hire request was submitted to HR or the student did not come to HR to complete paperwork. A new hire request is required with 7 days advanced notice.
  • Deleted - If you deleted any submitted requests, they would show here.
  • Error - Reach out to HR so we can determine the status of your request.

For detailed instructions, refer to this the Transaction Status - Student Hiring Video.

For Sodexo Student Hires Only

Once you have selected a student for your position, please complete the Sodexo Student Employment Request Form prior to the student's first day of work. This form will be submitted electronically to Human Resources for processing.

A timely request to hire is critical prior to the student beginning work. In the event the student has not worked for the Colleges before, new hire documentation will need to be completed prior to performing work.

Employer FAQsTips on Requesting Student Employee(s)Student Pay Schedule

More Info

Student Employee Handbook for Supervisors and Student Employees