Student EmploymentEligibility
Student Information
Employment Eligibility
How To Complete Required New Hire Paperwork
When Human Resources receives a request to hire a student into a position and the student has not completed new hire paperwork/has not previously worked on campus, the student will receive this step by step guide in an email from Human Resources. This guide is to assist student employees with how to complete all documents listed below.
Prior to beginning work, student employees must bring acceptable documents and complete the following new hire paperwork at the Office of Human Resources:
- Form I-9 Employment Eligibility Verification
- Refer to Form I-9 Acceptable Document List as you must bring an original document from List A OR an original document from List B AND List C to complete the I-9 (HR will verify the identity and employment authorization of individuals hired for employment in the United States).
- A valid Passport would be an example from List A, your student ID or driver's license would be examples from List B and an original birth certificate or Social Security Card would be examples from List C. PLEASE NOTE: HR must inspect original documents in person and cannot accept photo copies, scanned images, etc.
- Refer to Form I-9 Acceptable Document List as you must bring an original document from List A OR an original document from List B AND List C to complete the I-9 (HR will verify the identity and employment authorization of individuals hired for employment in the United States).
- W-4 - Employees Federal Tax Withholdings Certificate
- IT-2104 - Employees State Tax Withholdings Certificate
- PFL Waiver - Employee opt out and waiver of NYS Paid Family Leave Benefits
- Labor Law Form - Wage Theft Prevention Act wage statement
- Foreign National Information Form - Employees foreign national information
PLEASE NOTE: only required for international students