Hobart and William Smith Colleges

FREQUENTLY ASKED QUESTIONS

General Accounting

What is my Department or Program number?
A list of Department numbers can be found here.

A list of Operating Program numbers can be found here.

A list of Non-operating Program numbers can be found here.

What Account number do I use for a particular charge?
A list of Account numbers can be found here.

What do I do if I have questions about a charge in my Department or Program?
Email BusinessOffice@hws.edu and a member of the Business Office can investigate the charge for you.

Who do I contact if I have a question about accounting for my grant?
Contact Clayton Dow at dow@hws.edu or (315) 781-3137.

How do I fix an error (incorrect charge) in my departmental budget?
Complete a Journal Entry Form to charge (debit) the correct account and relieve (credit) the incorrect account. Email the completed form to BusinessOffice@hws.edu.

How much money is available in my departmental account?
If you have any trouble with navigating to your budget in PeopleSoft or have any questions, please email BusinessOffice@hws.edu or call Claudette Killian or Tracy Strutz.

What is the accounting fiscal year period?
The accounting fiscal year begins July 1 and ends the following June 30.

Where can I get a copy of the Colleges audited financial statements or IRS Form 990?
An electronic copy of the statements can be obtained by contacting the business office.

Who do I contact for general accounting questions?
BusinessOffice@hws.edu

Student Accounts

How do I contact the Student Accounts Office?
By phone: (315) 781-3343
By email: studentaccounts@hws.edu
Visit the Student Accounts webpage

Is there a tuition payment plan available?
Pay monthly by enrolling in a Tuition Payment Plan administered by Nelnet. No interest is charged on the unpaid balance, but a $25 enrollment contract fee is required per term. Questions on account or payment plan set up? Click here or call (800) 609-8056.

Do not include work study in the calculation for a payment plan or parent loan. (Work study is not credited as a payment to the student account; your student will receive a paycheck instead.)

When are tuition payments due?
The bill for the fall semester is available online July 1 and the payment is due August 1. The bill for the spring semester is available online December 1 and the payment is due January 5.

Where do I get verification of enrollment?
Contact the Registrar’s Office at (315) 781-3651.

Where do I send my tuition payment?
If you would like to mail in a payment, please address envelope to: Hobart and William Smith Colleges, Dept # 116060, P.O. Box 5211, Binghamton, NY 13902-5211. Be sure to include the student ID number on the check.

Online payments are the fastest way for us to receive your payment via your checking or savings account. Please see the online instructions on our webpage.