This website acts as a central repository for policies, procedures and guidelines for Hobart and William Smith Colleges. There are policies and guidelines to help you navigate nearly any activity at the Colleges, and you may find them below.
The policies of the Colleges act as a catalyst connecting our core mission to the conduct of members of our community, establish institutional expectations that underpin compliance with laws and regulations, and help navigate institutional risk areas.
Policies at the Colleges emanate from several areas within our system of shared governance including the Board of Trustees, Senior Administration, and the faculty. The Colleges’ Vice President and General Counsel coordinates the review, issuance, and archiving of all Colleges’ policies. If you are embarking on a policy development project you should engage the General Counsel for advice and guidance at the outset.
Office of Academic and Faculty Affairs
- Disability Services Policies and Guidelines
- Faculty Handbook, Bylaws, and Related Policies
- FACULTY SEARCH AND RECRUITING HANDBOOK
- Grants and Sponsored Programs
- INSTITUTIONAL BIOSAFETY COMMITTEE
- Institutional Review Board and Research on Human Subjects
- QUICK GUIDE FOR PRINCIPAL INVESTIGATORS SUBMITTING A PROPOSAL
Athletics
Campus Life
- ALCOHOL AND OTHER DRUGS INFORMATION
- ANNUAL SECURITY AND FIRE SAFETY REPORT
- EMOTIONAL SUPPORT ANIMAL ACCOMMODATION REQUEST
- Biennial Review of Alcohol and Other Drug Policies and Prevention Programming
- EMERGENCY ACTION AND PLANNING PREPAREDNESS
- HANDBOOK OF COMMUNITY STANDARDS
- HEALTH CENTER PRIVACY POLICY
- On-Campus Housing Request Form
- HWS ONECARD POLICY AND CARD HOLDER RESPONSIBILITIES
- INTERNATIONAL STUDENT HANDBOOK
- Meal Plan Accommodation Request Form
- NAME, GENDER AND PRONOUNS
- PARKING AND TRAFFIC REGULATIONS HANDBOOK
- RELIGIOUS HOLIDAY OBSERVANCE POLICY
Finance and Business Office
- Entertainment and Special Gestures Guidelines
- Independent Contractor Policy
- Minority and Women-Owned Business Policy
- TRAVEL POLICY STATEMENT
- GRANTS
Financial Aid
Human Resources
- Accommodation Requests
- AMERICANS WITH DISABILITIES ACT COMPLIANCE
- EMPLOYEE BENEFITS
- Employee Handbook
- Environmental Health and Safety
- Hiring Guidelines
- HR FORMS
- HWS CHEMICAL HYGIENE PLAN
- INCLEMENT WEATHER POLICY
- International Travel Policy
- Minors on Campus
- NON-DISCRIMINATION STATEMENT
- POSITION REQUEST GUIDELINES
- Reporting Accidents/Injuries
- SUMMER EMPLOYMENT GUIDELINES
- WHISTLEBLOWER POLICY
IT Services
- DATA CLASSIFICATION POLICY
- ELECTRONIC MAIL POLICY
- INFORMATION SECURITY POLICY
- RESPONSIBLE AND ACCEPTABLE USE OF ELECTRONIC RESOURCES
- ACCEPTABLE USE SUPPORTING POLICY: CAMPUS NETWORK POLICY
- PASSWORD POLICY
Office of The Registrar
- ACADEMIC POLICIES
- ADVISING
- CHOSEN FIRST NAME, GENDER, COLLEGE AFFILIATION AND PRONOUN POLICY
- Course Catalogue
- GUIDE TO RELEASE OF STUDENT INFORMATION
- Procedures for Requesting a Transcript
- Registration Policies
Student Accounts
- REFUND POLICY
- HEALTH INSURANCE POLICY
- FEES (includes required fees)
Title IX
Other
Conflicts of Interest and Whistleblower
Campaign Intervention Policy
This website may be updated regularly with policy and procedure changes. You should confirm with the General Counsel or division leader in charge of a policy if you are in doubt as to whether a version here is the most recent version.